Job description

YARD SOLUTIONS
Yard Solutions is a well-established commercial landscape maintenance company. For the last 31 years, we have been dedicated to providing outdoor environments that enrich people's lives. We specialize in commercial mowing/lawncare, snow removal, and award-winning residential hardscape installations.
We provide a team-focused environment where our employees thrive under the leadership of industry experts. Our recent branch expansion provides ample opportunity for career growth while our Yard School training program is ideal for those who are just starting out.
Check out our career opportunities at: Current Openings | YSdesign (yardsolutions.com)
or
Give us a call at 614-836-8205 for more information.

Branch Administrator
Reports to: Branch Manager
Supervises: N/A
Position Overview: We are seeking a Branch Administrator to join our Management team! This position supports customers, employees, and managers in a full range of administrative duties. Often the first face of Yard Solutions, the branch administrator acts as the glue for the team, anticipating their needs and expectations. The ideal candidate will have at least three years experience managing a small office and will demonstrate a detailed work ethic that blends customer satisfaction with business acumen. Additionally, the desired candidate will have a skill set that includes being well-organized, flexibility when confronted with changing business demands, and a pragmatic ability to solve problems.
Position Details:

• Salary: Exempt, Base salary, plus bonus structure
• Physical Requirements: Ability to sit for extended periods of time, stand, walk, and perform simple administrative tasks.
• Work Schedule: Hours vary based on seasonal needs, must be flexible. Typically M-F, 8a-5p.
• Work Location: 4830 Hendron Rd. Groveport, Ohio 43125
• Work Conditions: Office environment.
• Travel: 0%
• Equipment/Tools Used: Office equipment

*
Primary Responsibilities: *
Branch Functions

• Manage Invoice-
• Meet with Operations weekly to align invoice readiness.
• Monthly batch billings
• Installation Billings
• Per Occurrence Billings

• Monthly Statements
• Manage A/R light collections in conjunction with Admin.
• Manage Branch 2 Administrator

• Assure accuracy and alignment with company policy and procedure in all duties
• Work with IT vendor to help ensure server/computers are up and running.
• Manage and coordinate purchase of office supplies.
• Assist H/R and Accounting Department with special projects.
• Screening incoming calls to determine whether Maintenance or Installation
• Assist in the Installation Commission validation process.
• Document when payments are received, and job is paid in full.

• Maintain Asset’s data integrity.
• Identify areas that need cleaned up in the system. Share with Supervisor.
• Review customer/vendor records for accuracy.
• Close out old jobs.
• Review Jobs to ensure all billings are being processed.
• Etc.

Accounting Functions (as directed by the VP of Finance and Operations)

• Manage A/P issuing PO’s
• Review open PO’s and determine if still needed.
• Document variances.

• End of month invoice validation.
• Manage A/P subcontractors invoice processing
• Ensure subcontractor’s document are on file and up to date.
• W-9
• BWC
• Certificate of Insurance
• Hold Harmless
• Non-Compete

• Manage A/P invoice processing
• Ensure Invoice match PO, if not, research to determine why.
• Document variances.
• Maintain a list of partner contracts.

• A/P credit card reconciliation
• A/P check run processing (bi-weekly)
• A/R bank deposits
• Manage A/R customer deposit on accounts
• Assist with Insurance
• Manage a list of assets.
• Insured
• Year, Make, Model, Miles/Hours/Date, Vin/Serial, Purchase Price, Use.

• Uninsured
• Year, Make, Model, Miles/Hours/Date, Vin/Serial, Purchase Price, Use, Date Uninsured.

• Retired
• Year, Make, Model, Miles/Hours/Date, Vin/Serial, Purchase Price, Use, Date Uninsured, Date taken out of service.

• Assist in validating inventory.
• To be completed by 11-30 each year.

Minimum Requirements:

• Bachelor's degree in Accounting or 3 years of experience in AP, AR, and other accounting functions
• Experience with Microsoft Office
• Effective written and oral communication skills
• Three years experience managing a small office
• Preferred Skills:
• Bi-lingual (Spanish) and English

Knowledge and Competencies:

• Strong work ethic, embracing accountability and consistency
• Effective written and oral communication skills
• Ability to prioritize and multi-task in a fast-paced, quickly-changing environment
• Teamwork collaboration
• Excellent problem-solving skills

How Do You Apply?
CLICK ON THE LINK PROVIDED. PLEASE BE SURE TO FILL OUT THE ENTIRE APPLICATION. INDEED APPLY OR APPLYING WITH JUST A RESUME WILL CAUSE A DELAY IN YOUR APPLICATION PROCESSING!!!
A member of our management team will reach out to you soon!

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Job Type: Full-time

Pay: $55,000.00 - $65,000.00 per year

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