Newcap Inc.

Executive Administrative Assistant

Job details - Hourly - $25.00 per hour

Full-time , Non-Exempt

Newcap, Inc.

Green Bay, WI

Job Purpose

Newcap is a community action agency equipping low-income citizens with the tools and potential for achieving economic security. We are seeking to add an Executive Administrative Assistant to our growing team at Newcap where we are embracing a Whole Family Approach. Meeting families not where they are – but where they dream.

You will not be bored with us! This individual must demonstrate strong problem-solving skills, have the ability to multi-task, and effectively communicate with our staff, board members, and community partners. They provide high-level administrative support to the multi-program human service agency executives by conducting research, preparing statistical reports, handling information requests, and performing clerical functions.

Why Join Newcap?

Newcap, Inc. is a private non-profit Community Action Agency whose mission since 1965 is to move people from poverty to opportunities and economic security while enhancing community development. This means you not only make a living, but you get to do good too. If you have ever wanted to make a difference every day, this is the place for you.

Community Action changes people’s lives, embodies the spirit of hope, improves communities, and makes America a better place to live. We care about the entire community, and we are dedicated to helping people help themselves and each other.

Essential Duties and Responsibilities of the Executive Administrative Assistant

• Provides Executive Level support to CEO/President.

  • Tasks include:

    • Heavy calendar management

    • Significant domestic travel arrangements

    • Composing, preparing, editing correspondence not only to and within the company organization, but often with outside executives or directors, government officials, news media, etc

    • Purchase orders and credit card statement reconciliation

    • Partnering closely with each executive to ensure they are well informed of upcoming commitments and responsibilities, and following up as needed, which includes Team Huddles and events

    • Screens incoming calls, receives and routes mail, and responds to general requests for information.

    • Coordinates and schedules internal meetings and department events, creates meeting agendas and follow-up meeting notes, as needed.

    • Order office supplies and work with vendors.

    • Can represent / respond on CEO s or Executive Staff ‘s behalf during their absence, as appropriate.

    • Help with CSGB, ROMA and desk audits as needed.

• 
  Other Duties as Assigned:

  • Board of Directors
    • Organizes and manages the logistics for quarterly in-person Board Meetings, requiring frequent interaction with external board directors.
    • Prepares meeting agendas and minutes, coordinates food and beverage for each meeting, and communications regarding the meetings, and prepares calendar invitations for each meeting.
    • Produces presentations for the event, and coordinates any outside speakers, presenters or guests.
    • Facilitates and maintains Apple Support for Board Members
  • Brown County Homeless and Housing Coalition

    • Assist with emails, Agendas, calendar events and Committees.

  • Research and Development

    • Eagerly is available to research new and innovative ways to organize the Executive Team and President.

    • Comfortable with training and development of new processes and procedures to help grow the company.

    • Willing to join committees both inside and outside the company to learn and share ideas and innovations within the industry.

Competencies, Personal and Behavioral Requirements:

• Anticipates Executive’s administrative needs; proactively identifies and recommends actions to meet those needs.

• Exceptional communication, organizational skills and multi-tasking abilities.

• Flexible and able to adapt to different situations.

• Maintains confidentiality and exercises discretion when handling sensitive, highly confidential Newcap business-related matters.

• Stress Management/Composure.

• Strong work ethic, attention to detail and Initiative.

• Reliable, dependable, prompt, organized, and work well with minimal supervision.

• Pleasant, professional, courteous demeanor, respectful and treat all people with dignity.

• Passionate about researching, creating, and implementing procedures that will streamline processes and enable additional success to the team and company.

Education and Experience Requirements:

• High school diploma.

• Minimum 3-5 years or executive administrative experience.

• Deep level of understand of and comfort with database systems.

• Highly proficient with Microsoft Office programs, the overall use of computers and general office equipment. Competent in Zoom, Microsoft Teams and web based organizational tools.

Benefits:

You bring the skills, experience, and awesome attitude – what do we give back?

In addition to being part of a $20 million (and growing) 10 county organization where over 97% of our 125+ staff say, “we make a substantive difference in our community,” We offer:

• Full time, stable, year-round work.

• Flexible workweek

• Over 4 weeks of paid time off in year one

• 16 paid holidays

• Medical insurance with very low premiums for you AND your family (they are our family too)

• Dental insurance that has no premium after the first year if two dental cleanings per year per participant are completed and documented

• Retirement plan with match and 100% vesting from first contribution

• Vision insurance

• HSA contributions

• Wellness program

• Disability coverage

• Employee Assistance Program

• Ongoing training and education

• Employee and family events

• Family friendly, family minded organization … and the people who work here

Pay: $25.00 per hour

Newcap is an equal opportunity employer

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