Recruitment Number 22-0707

The immediate vacancies are with the Department of Human Services and located in Halawa to Kalihi and Ewa.

THIS JOB POSTING WILL REMAIN OPEN UNTIL 35 APPLICATIONS ARE RECEIVED. PLEASE APPLY IMMEDIATELY AS THIS RECRUITMENT MAY CLOSE AT ANY TIME.

Salary: $4,337 to $5,282 per month (SR-20, Step C to H)

Note: Hiring rates will be based on availability of funds, the applicant's qualifications, and other relevant factors.

As a condition of employment with the State of Hawaii, some positions may require that all qualified external candidates who have been given a conditional offer of employment to show proof of full COVID-19 vaccination and shall be fully vaccinated by his/her/their employment start date. A reasonable accommodation will be provided if requested by a candidate and it is determined through an interactive process that pregnancy, a qualifying disability, or a sincerely held religious belief prevents the candidate from receiving a COVID-19 vaccination.

The Procurement and Supply Specialist series includes professional positions responsible for assuring the adequate provisioning of supplies, equipment, material and services to a State department or large agency with extensive purchasing activity and supply needs which substantially transcend normal office supplies and other standard State purchases. The work involves the responsibility for purchasing and, typically, for other functions such as storage, distribution and inventory management. Knowledge of State laws, rules, regulations, policies and practices in purchasing and, usually, in one or more other specialties in the provisioning of supplies, equipment and services to major departments or agencies are required as well as significant independent judgment and analytical ability in the conduct of work.

To qualify, you must meet all of the following requirements:

Education: Graduation from an accredited four-year college or university with a bachelor's degree.

Specialized Experience: One and one-half (1 1/2) years of progressively responsible work experience in purchasing which involved working with users and vendors to identify, clarify and specify requirements for products, materials, equipment or services in order to:

A. Develop specifications for formal bids and/or update existing specifications to ensure their currency and applicability. This experience must have demonstrated knowledge of documentation requirements for formal purchases (e.g., standard bonding requirements, severability, special provisions, etc.), an understanding and use of common purchasing resources (e.g., manufacturers' catalogs, buyers' guides, etc.) and purchasing methods and practices; OR

B. Conduct research and studies on products, etc., such as life cycle or in-use cost studies; testing, evaluating and reporting on alternative products, and/or comparable studies in order to make purchasing recommendations to management. This experience must have involved identifying and gathering pertinent data, analyzing and evaluating data gathered, considering alternatives and their implications and recommending alternatives for action.

The Procurement and Supply Specialist III must have had at least six (6) months of experience in each of the areas specified in A OR B above, AND at least one (1) year of experience in dealing with purchases of a moderately complex and complex nature:

Moderately complex are (a) purchases for which there are indirect precedents such as in the purchase of security services for an agency which never had security services before. In this example, precedents in the form of security contracts for a number of other agencies are available to provide the specialist with a general approach to the assignment, characteristics of the purchase to look for, etc.; or (b) any purchase which is new or unique which does not meet the requirements for Complex Purchases.
Complex Purchases require substantial judgment to determine essential descriptive and other criteria, and to differentiate between users' needs and preferences.

In addition, applicants must possess experience which demonstrated the following:
A. Knowledge of purchasing methods and techniques;
B. Ability to interview users, vendors and others regarding user requirements;
C. Ability to conduct pertinent research regarding unique user requirements and characteristics of desired products, equipment, materials, etc.;
D. Ability to assess user needs and circumstances including operational requirements, policies, agency procedures and related requirements and conduct analyses to identify and recommend specific products most appropriate for the agency/organization's needs;
E. Ability to evaluate unique user situations and concerns, analyze and evaluate documentation, justifications, terms and conditions of purchases and develop or review and assure the development of technical specifications which clearly and appropriately describe the desired product, material, equipment or service;
F. Ability to assess unique user situations to foresee problems which may arise in the execution, administration or termination of the purchasing agreement, and the ability to recommend/develop terms and conditions and other special requirements accordingly; and
G. Familiarity with concerns collateral to purchasing in assuring the provisioning of an assigned organization or agency including storage and distribution concerns and inventory maintenance.

Supervisory Aptitude: Applicants must possess supervisory aptitude. Supervisory aptitude is the demonstration of aptitude or potential for the performance of supervisory duties through successful completion of regular or special assignments which involve some supervisory responsibilities or aspects of supervision; e.g. by serving as a group or team leader; or in similar work in which opportunities for demonstrating supervisory capabilities exist; or by the completion of training courses in supervision accompanied by application of supervisory skills in work assignments; and/or by favorable appraisals by a supervisor indicating the possession of supervisory potential.

Driver's License: Some positions require possession of a valid driver's license at the time of appointment.

Substitutions Allowed: Relevant substitutions as described in the Minimum Qualification Requirements will apply.