Warehouse Admin Assistant

Western Partitions, Inc. (WPI) is one of the largest and most reputable interior and exterior contracting firms in the Northwest. WPI provides superior contracting services for drywall, prefabrication, metal studs, acoustical systems, wall panels, fireproofing, firestopping, stucco, claddings, painting, windows, doors/frames/hardware, and more.

Headquartered in Wilsonville, Oregon, WPI also has offices in Eugene, Seattle, Reno, Las Vegas, Albuquerque, Salt Lake City, Boise, Phoenix, and Spokane. WPI serves the West including Oregon, Washington, California, Idaho, Nevada, Utah, Arizona, Montana, Hawaii, Alaska, and other regions determined by our growing national customer base.

Since WPI's inception in 1972, we have provided award-winning construction without sacrificing integrity, safety, or efficiency. We are proud that a significant percentage of our business comes from repeat customers. Our service-oriented, fast-track approach, coupled with an attention to detail has resulted in a superior reputation within our industry. We work hard every day to earn our customers' trust and confidence.

Throughout our history, our dedication to our employees, quality of work, and customers has set us apart. The strongest characteristic of our organization is the prominent level of pride we take in every job we complete. Our employees are driven to do the job right the first time without compromise. Lastly, our customers choose WPI based on the emphasis we place on communication, trust, and respect.

Job Description

The Warehouse Administrative Assistant is responsible for supporting the Warehouse Operations Manager. Some of the items that the Admin Assistant will provide support for are:

• Understand and comply with all WPI policies, procedures, and corporate safety program.
• Help drive a positive customer experience by building relationships, exhibiting empathy, and providing solutions to their needs.
• Track and facilitate vehicle registration and smog compliance.
• Create and maintain vehicle maintenance files/logs and track insurance cards.
• Notify drivers of recalls/maintenance and schedule repairs with drivers.
• Coordinate vehicle branding.
• Assist with the purchase of new vehicles: follow up on quotes, complete fixed assist requests, and complete check requests.
• Assist with logistical permitting, truck safety, fuel logs, and monthly reporting.
• Assist with the coordination of facility services such as janitorial, HVAC maintenance, water/ice, security service, waste management, pest control, etc.
• Assist with coordination of the facilities contractors. (Electrician, Plumber, Landscaper, etc.)
• Receive, sort, and forward incoming mail. Coordinate pick-up and delivery of FedEx, UPS, etc. Contact office staff when packages are received for them.
• Assist with warehouse inventory (fasteners, small tools, equipment) and distribution of job site safety gear, high viz shirts, hard hats, safety glasses, etc.
• Assist in developing new warehouse efficiencies, warehouse orders from field, tool lists, trucking schedule, etc.

Requirements

Basic Requirements

• Able to stand and sit for long periods of time.
• Able to work in a non-climate-controlled environment.

Minimum Requirements

• Able to learn new software programs and work with multiple operating systems.

• Proficient in Microsoft Windows, Microsoft Office Suite (Excel, Word, and Outlook).
• Strong oral and written communication skills is required.
• Ability to work in team environment is required.
• Strong customer service skills are required.
• Ability to multitask, think critically, and problem-solve is required.
• Ability to learn new job skills by engaging in the technical aspects of the job and applying new skills as they are taught is required.
• Must be able to work independently, make decisions, and follow through on all assignments.
• Must possess strong organizational and computer use skills and have a high level of competency to read/write/speak English and communicate with coworkers.

Preferred Requirements

• Local to office is preferred

This role is not eligible for visa sponsorship.

Benefits

At WPI our employees are our greatest asset. We put our people first and are proud to provide a comprehensive benefits package designed to meet the needs of our employees at every stage of life.

In our commitment to fostering an environment where everyone can thrive personally and professionally, we offer:

• Competitive pay
• Incentive bonus plan
• 401(k) retirement savings plan with match
• Medical, prescription drug, dental and vision insurance plans with flexible spending account option
• Life insurance, accidental death, and disability benefits
• Flexible paid time off policy and paid holidays

WPI provides equal employment and affirmative action opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability.

WPI is a background screening, drug-free workplace.

This job description is intended to outline the general nature and level of work being performed by employees. It is not designed to cover or contain a comprehensive list of responsibilities, duties, or skills required of the employee of this job. Furthermore, this description is subject to change at the discretion of the company, with or without notice.

Revised 10-10-2022