Job description

JOB DESCRIPTION

ADMINISTRATIVE ASSISTANT

What you will be doing in this role:

As the Administrative Assistant for Jean-Marie Auboine Chocolatier, you will be reporting directly to our executive team. This position is essentially providing support for our executive team, and other supporting departments.

Core Responsibilities:

Prepare, monitor, and maintain the schedules of the Executive team. While providing daily and weekly updates as needed.

Creating, implementing, and monitoring systems and processes while continually looking for growth opportunities

Schedule vendor visits, meetings with clients and partners

Ensure that each issue, or problem is addressed in a productive and efficient manner.

Prepare proper documentation for scheduled meetings

Receive, screen, and direct incoming calls, on behalf of the Executive team

Evaluate documents that are up for approval, make proper changes before giving to the E.V.P

Provide follow ups for any tasks left uncompleted

Communicate directives from the executive team to the proper department

Assist with tracking incoming shipments and making notifications of any delays

Being a strong voice of confidence when representing the Executive team

Assisting with any clerical work needed within the company

Create meeting notes, meeting agendas, and monitoring meeting times.

Provide general administrative support for all departments

Operating from an operations point to meet the needs and demands of the business

Supporting client and business services

Operating from an operations point to support administratively

All other duties and assignments requested

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ADMINISTRATIVE ASSISTANT

Qualifications for the job

• Must be at least 21 years of age
• High school Diploma/ GED or higher
• Able to speak, read, and write in the English language
• Able to use Microsoft office programs
• Must be able to use all technology and willing to learn as newer technology develops

Key Competencies

• Must demonstrate strong planning and organizational skills
• Results Driven
• Can-do attitude
• Strong attention to details, accuracy
• Ability to deliver results
• A positive and enthusiastic personality
• Strong senses in time management, organization, urgency
• Must be able to showcase a calm demeanor in all situations
• Able to work independently and with a team
• Ability to build strong relationships
• Must be resourceful
• Must be able to operate in a manner of confidentiality and discretion

Skills required

• Excellent written and verbal communication skills
• Customer service skills
• Team working and building mindset
• Ability to actively listen
• Problem-solving
• Interpersonal skills
• Trust and relationship building skills
• Ability to create and meet deadlines

Physical Requirements

• Physical Requirements: squatting, pushing, pulling, twisting, grasping, reaching, turning, stooping, and lifting
• Able to lift 50 pounds

Job Type: Full-time

Pay: From $20.00 per hour

Benefits:

• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Las Vegas, NV 89103: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 3 years (Required)

Work Location: One location

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