About this role:

Wells Fargo is seeking an Associate Executive Specialist in Public Affairs as part of the Wells Fargo Foundation. For additional information on this line of business, refer to the external Careers Site at Wellsfargo.com/career.

Wells Fargo is seeking an Executive Assistant to join the Wells Fargo Foundation team in our Minneapolis office. This person will be a trusted advisor and assistant, balancing executive administrative responsibilities along with ongoing projects / business initiatives such as tracking deliverables and supporting the departments of two executives. This position will require onsite presence in a hybrid arrangement (3 days in the office, 2 days remote) and will sit at 550 South 5th Street, Minneapolis MN.

In this role, you will:

• Provide administrative support to two senior leaders on the Wells Fargo Foundation Team (Head of Operations, and Head of Employee Volunteerism and Charitable Giving) with tasks including: booking travel, preparing expense reports, preparing meeting agendas, processing mail, taking meeting notes, and other duties that ensure a smooth operating rhythm for the team
• Identify opportunities for improving or implementing administrative processes within assigned functional groups
• Establish and implement office procedures and controls, handle sensitive customer issues and confidential correspondence
• Support the operation of the Public Affairs office in Minneapolis with duties such as ordering supplies, setting up for meetings, and assisting other local staff with major in person events
• Collaborate and consult with peers, colleagues, and managers to resolve issues and achieve goals

Required Qualifications:

6+ months of Executive Administration experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education

Desired Qualifications:

• 6+ months experience supporting senior executives and remote staff in a large, matrixed organization
• Ability to manage complex calendars, meetings and scheduling independently
• Knowledge and understanding of implementation, coordination and management of resources, tasks, and budgets, including administration of travel coordination, expense reports, etc.
• Experience planning and coordinating department team meetings and events across various locations and remote
• Ability to provide strong customer service while listening, eliciting information efficiently, comprehending, and resolving complex customer issues
• Basic troubleshooting and problem-solving skills with Windows XP and Windows, including familiarity troubleshooting technology issues related to Zoom, Teams, Skype, and other video conferencing tools
• Experience working with Concur and Workday
• Intermediate Microsoft Office (Excel, SharePoint, PowerPoint, Outlook, Word) skills
• Focus on execution and results oriented with an ability to deliver results with speed and agility
• Ability to handle confidential material in a professional manner
• Ability to work effectively in a team environment and across all organizational levels, where flexibility, collaboration, and adaptability are important
• Strong organizational, multi-tasking, and prioritizing skills
• Excellent verbal, written, and interpersonal communication skills
• High attention to detail and accuracy

Job Expectations:

• Willingness to work on-site at stated location on the job opening

We Value Diversity

At Wells Fargo, we believe in diversity, equity and inclusion in the workplace; accordingly, we welcome applications for employment from all qualified candidates, regardless of race, color, gender, national origin, religion, age, sexual orientation, gender identity, gender expression, genetic information, individuals with disabilities, pregnancy, marital status, status as a protected veteran or any other status protected by applicable law.

Employees support our focus on building strong customer relationships balanced with a strong risk mitigating and compliance-driven culture which firmly establishes those disciplines as critical to the success of our customers and company. They are accountable for execution of all applicable risk programs (Credit, Market, Financial Crimes, Operational, Regulatory Compliance), which includes effectively following and adhering to applicable Wells Fargo policies and procedures, appropriately fulfilling risk and compliance obligations, timely and effective escalation and remediation of issues, and making sound risk decisions. There is emphasis on proactive monitoring, governance, risk identification and escalation, as well as making sound risk decisions commensurate with the business unit's risk appetite and all risk and compliance program requirements.

Candidates applying to job openings posted in US: All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Candidates applying to job openings posted in Canada: Applications for employment are encouraged from all qualified candidates, including women, persons with disabilities, aboriginal peoples and visible minorities. Accommodation for applicants with disabilities is available upon request in connection with the recruitment process.