Job description

Job Summary

Responsible for prompt review of invoice and purchase order data entry. Works closely with team to maintain a timely flow in the accounts payable department.

Duties and Responsibilities

· Reviews invoices and purchase orders for appropriate documentation and approval prior to payment.

· Ensure accurate and timely payment of invoices, credit memos, debit notes and employee reimbursements

· Maintain financial records pertaining to payments and ensure correct General Ledger Coding

· Audit vendor invoices for accuracy, such as pricing and quantities. Answers vendor inquiries and resolves billing discrepancies.

· Issue suppliers payments by check or electronic fund transfer (EFT). Release once the approval has been received

· Maintains accounts payable/purchase order reports, spreadsheets and files.

· Review invoice distribution and perform reclassification if needed

· Run and review aging reports and hold payments as needed

· Credit card statement reconciliations

· Maintain reports in spreadsheet format: Fuel Reports, Meter Reports and Telephone Expense Reports

· Works closely with Project Managers to resolve any discrepancies between the PO and invoices.

· Works closely with team to meet weekly & month- end closing deadlines.

· Responsible for filing and keeping files in an orderly manner

· Assists within department in projects and tasks as necessary.

Requirements

· Will divide time in assisting Purchasing Department and Accounts Payable

· Proven accounting experience, preferably as an Accounts payable clerk

· Familiarity with bookkeeping and basic accounting procedures

· Competency in MS Office, databases and accounting software

· Hands-on experience with spreadsheets and financial reports

· Accuracy and attention to detail

· Aptitude for numbers

· Ability to perform filing and record keeping tasks

· Data entry and word processing skills

· Well organized

· Able to communicate effectively in both English & Spanish

Experience & Education

· High school degree

· Associate’s degree or relevant certification is a plus

· Minimum of 2 – 3 yrs. previous experience

· Able to multi-task and meet deadlines

Physical Requirements & Working Conditions

· Must be able to sit for long periods of time

· Able to push, pull or lift 10 – 20 lbs.

Job Type: Full-time

Benefits:

• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday
• Weekend availability

Ability to commute/relocate:

• El Paso, TX 79936: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location

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