Job description

About the company

For 37 years, Down to Earth Landscaping has been a leading landscaping company serving New Jersey, Maryland, Washington DC, and Virginia with expertise in Design Build, Maintenance, Irrigation, Turf Management and Snow Removal.

We are seeking an enthusiastic, intelligent, self-motivated Branch Administrator to support our Virginia Branch office.
Your Life as a Branch Administrator
The Branch Administrator reports to the Branch Manager and assists with managing the daily operations of the branch office. As the Branch Administrator you will be a key point of contact to our field and office staff for administrative and personnel related matters. This role is an opportunity to grow your management skills.

If you’re looking for a career that is both challenging and rewarding apply now!!!

• Provides high-level administrative support and assistance to the Branch Manager and/or other assigned leadership staff.
• Assisting HR with onboarding employees including reviewing applications for completion, providing uniforms to employees, and coordinating new hire orientation meetings
• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
• Arranges travel and accommodations for executives.
• Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
• Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
• Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
• Reviewing timesheets and entering hours into ADP
• Performs additional duties as assigned by executives.
• Submit customer invoicing request to Corporate Accounting Department on a timely and accurate basis.
• Assist with preparation of proposals and bids.

This job is for you if you have:

• Excellent verbal and written communication skills.
• Ability to communicate effectively in Spanish- required.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
• Knowledge of Microsoft Office (Excel, Power Point, Word, OutLook)
• Knowledge of Quickbooks preferred, but not required

Job Type: Part time

Salary: $20-$25 per hour

Schedule: (Monday-Friday)

Hours: Work is required daily, morning hours are preferred but we are open to hearing other hours.

What we need from you?

• Bilingual Spanish and English required
• High school diploma required
• Bachelor’s degree in Business Administration or related field preferred.
• At least two years of related experience required.

Why work at Down To Earth?

Besides the great team environment, we also have a strong benefits package for our team members:

Benefits:

• Competitive base salary
• 401K for all employees
• Medical, dental, and vision coverage
• Paid Time Off Policy + 6 corporate holidays
• Formal training and development program
• Health Savings Account

We’re a growing company!!!

• 420 Employees
• 37 Years in business
• Professional Development Training

Job Type: Part-time

Pay: $20.00 - $25.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Herndon, VA 20171: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• administration support: 2 years (Preferred)

Language:

• Spanish (Required)

Work Location: One location

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